Office Assistant- County Clerks Office

SUMMARY

Under the supervision of the County Clerk/Deputy Clerk, this position is non-exempt under the FLSA. This position assists in the daily operations of the County Clerk’s office. Duties for this position may include, but not be limited to, assisting with Payroll, Human Resources, Accounts Payable, Election Administration, and other duties performed by the County Clerk’s Office.

This position involves clerical/technical/financial work in assisting with the operation of the County Clerk’s office. Work also involves continual contact with other departments, other personnel, and the general public. Work is performed under the general direction of the County Clerk.

ESSENTIAL FUNCTIONS

Assist with coding, entering, and processing accounts payable data for funding each bi-weekly payroll cycle and the bi-weekly accounts payable cycle.

Assist with compiling and entering payroll records.

Assist with human resource issues that arise and with administering employee benefits.

Assist with all phases of the election process.

Closing end of month and reports

MARGINAL FUNCTIONS

Assist Deputy Election Officer on election night.

Closing end of month and reports.

Sell KDWP licenses (hunting and fishing).

General office work and filing.

Enter ownership records in the tax system.

Perform other duties as assigned.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and two years related experience and/or training in accounts payable, human resources, payroll, and/or elections or equivalent combination of education and experience.

Linn County Sheriff Deputy

POSITION SUMMARY:

Under the supervision of the Deputy Sheriff Sergeant, the Deputy Sheriff is a non-exempt position under the FLSA. This position is responsible for general duty law enforcement work in protecting the life, persons, and property of the citizens of Linn County Kansas through the enforcement of laws and resolutions. An employee in this position functions as the initial responding officer on law enforcement calls, conducts investigations and maintains routine patrol activities to accomplish the following objectives: (1) preserve the peace; (2) enforce the law; (3) prevent and detect crime; (4) protect life and property; (5) arrest suspected violators of the law; and (6) provide service to our citizens. This work may occasionally involve hazardous or strenuous tasks, but always involves the exercise of initiative and independent judgment (sometimes, in emergency situations which can endanger life and/or property). Duties are performed under the general supervision of the Sheriff in accordance with established law enforcement practices, standards, and Sheriff’s Office policy/regulations. Supervision is exercised by command officers who provide guidance and who review work through an observation of work activities, as well as through a review of reports, citations and arrests. This employee generally works a twelve-hour shift alone, is called on off duty hours for work, and works different shifts.

ESSENTIAL FUNCTIONS:

• Patrols county and related areas to preserve law and order while enforcing State and Local Laws.                              
• Investigates crimes, suspicious conditions and responds to complaints.
• Arrests persons violating ordinance and statutes when appropriate, including use of physical force to

        subdue suspects

• Checks vacant residences, unattended commercial and industrial buildings.
• Collects, prepares and preserves evidence.
• Appears in Court to testify on behalf of the County.
• Serves warrants, summons and civil papers.
• Accompanies prisoners to jail or Court.
• Provides security for routine operations of a courtroom and its personnel.
• Directs traffic and assists motorists.
• Enforces traffic statutes and county resolutions.
• Provides crowd control at public gatherings.
• Removes road hazards.
• Prepares written reports on accidents, offenses or when documenting information.
• Interviews persons having complaints or seeking information; interrogates and interviews

        witness/criminals.

• Operates a firearm.
• Operates a motor vehicle in patrol of the County.
• Operates Doppler radar.

MARGINAL FUNCTIONS:

• Performs first aid and assists fire and ambulance personnel.
• Assists outside agencies with investigations.
• Transports prisoners to court, medical appointments and other facilities.
• Transports juveniles into the custody of Child Protective Services.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Knowledge of principles and practices of law enforcement and police science, as practiced in the State of      Kansas.
• Knowledge of state laws and local ordinances which govern the County of Linn.
• Knowledge of the geography of Linn County.
• Knowledge of effective forms of oral and written English expression.
• Knowledge of how and when to apply tact and diplomacy in the day-to-day application of law enforcement responsibilities.
• Knowledge of cults, gang presence and the drug culture, including signs of their presence and/or influence.
• Knowledge of how and when to apply “response to resistance” in the enforcement of laws or the   apprehension of criminals.
• Some knowledge of the concepts and processes of the Kansas criminal justice system, including knowledge of an officer’s role in courtroom proceedings and testimony.
• Ability to quickly assess situations and to use sound judgment in defusing potentially dangerous human        interaction problems.
• Ability to read and write in standard English and to do basic mathematics.
• Ability to prepare accurate and informative reports.
• Ability to understand and carry out written and oral communications.
• Ability to effectively communicate and interact with a wide range of individuals and groups in a stable,          professional and courteous manner.
• Ability to learn, understand, interpret and follow Federal, State and local laws and ordinances, court              decisions, and departmental rules, regulations, policies practices and procedures.
• Ability to handle stressful, potentially violent situations and individuals in a firm, professional and   deliberative manner.
• Ability to read and interpret maps.
• Ability to perform strenuous physical tasks and to demonstrate good physical and psychological fitness         ability in the safe and effective use of firearms, motor vehicles and other specialized equipment.
• While performing the duties of this job, the employee is frequently required to use a computer. Good typing               skills are also preferred.

EDUCATION/ OTHER REQUIREMENTS:          

Applicant must possess a valid Kansas Driver’s License and have a satisfactory driving record. Applicant must be capable of receiving certification from the Kansas Law Enforcement Training Center for a full-time law enforcement officer in the State of Kansas. All applicants must be a U.S. citizen, 21 years or older, at the time of appointment and have the ability to pass a work-related physical proficiency/agility test, a medical/physical examination, a psychological examination and a background investigation. Applicants must not have been convicted of a felony, must not have been dishonorably discharged from any branch of the U.S. armed forces or a background that would be disrespectful to the profession of law enforcement or the citizens of Linn County Kansas. Employees must successfully complete a ninety-day probationary training and assessment period from the date of employment.

WORKING CONDITIONS:                  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions, extreme cold, extreme heat and exposure to human blood and body fluids. Conditions or situations exist in which there is the possibility of danger to life, health, or bodily injury to self and/or others. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock; radiation, and explosives. The noise level in the work environment is usually moderate. This position contains an element of risk to personal safety.

PHYSICAL REQUIREMENTS:              

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger,               handle, or feel; use hands and arms to reach, push, or pull; climb; talk and hear.
• The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.
• The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds.
• The employee must be able to lift, pull, bend, or physically restrain a combative or injured suspect       weighing 165 lbs.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth              perception and ability to adjust focus.
• Run after a fleeing suspect.

Must be able to pass background & Finger Print Check

Applications will be accepted until the position is filled. Please submit your application online or to the Clerk’s Office, 315 Main, Mound City, KS 66056. To Include a Resume—Please submit it with your application to the Clerk’s Office.

Detention Officer/Jailer

POSITION SUMMARY:

This position performs Jail duties ensuring the welfare of all inmates of the Linn County Jail. Jailers participate in the day-to-day operations of the jail. Jailer participation involves but is not limited to; booking and releasing offenders, maintaining security of the facility, escorting offenders within and /or outside the secure confines of the jail. Jailers will supervise offender work release, dispense medications, effectively manage volatile and violent offenders, and fulfill several clerical duties. In addition, Jailers maintains security, control, and custody in the Linn County Jail which consists of modules or pods. Jailers mostly use indirect supervision but may use direct supervision in the jail.

ESSENTIAL FUNCTIONS:
• Receives and books inmates.
• Ensures the welfare of all inmates of the Linn County Jail.
• Supervises inmates in the Linn County Jail.
• Supervises inmates during leisure time activities, court, appointments and work details.
• May transport inmates to and from court, medical appointments, and other institutions.
• Supervises inmates and visitors during visiting hours.
• Monitors and controls both internal and external security of the jail
• Sees that facilities, cells, and grounds are kept sanitary.
• Conducts periodic cell checks.
• Performs searches of inmates.
• Performs searches of cells and other areas for contraband.
• Maintains discipline among inmates.
• Opens and censors incoming mail.
• Maintains and updates Jail records.
• Performs fingerprinting and takes photographs.
• Assigns prisoners to cells according to the Jail classification plan.
• Releases prisoners on proper authorization, returning personal property and clothing.
• Delivers medications.
• Reports and if directed by supervisor investigate all incidents and violations of rules at the facility for disciplinary reports and possible citation or arrest.
• Collects and secures evidence.
• Supervise, guard, and protect inmates during court sessions, maintaining responsibility for the general security of the courtroom.
Marginal Functions
• Testifies in court and before disciplinary boards;
• Responds to inquiries regarding inmate detention and Jail policies within constraints of Sheriff Office policies.
• Utilizes computer to enter, retrieve and relay information.
• Performs clerical functions by maintaining logs, records, reports and files.
• Deals with the public and other law enforcement agencies in person and by telephone and fax.
• Performs all other duties as needed or requested by the Sheriff or Undersheriff.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Knowledge of State and Federal laws affecting prisoners.
• Knowledge of inmate/resident classification and booking processes.
• Ability to deal with confidential and sensitive matters.
• Ability to read and interpret documents such as reports, posters, policies, procedure manuals, releases, court orders and ID cards.
• Ability to write routine reports and correspondence.
• Ability to give presentations regarding diversion programming.
• Ability to communicate effectively with residents, co-workers and the public both verbally and in writing.
• Ability to perform simple arithmetic calculations.
• Ability to calculate calendar dates for entry/release, count money and inmate inventory.
• Ability to solve problems and deal with a variety of variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Ability to react to emergency situations and use physical force necessary to defend oneself and others.
• Ability to attend to details, operate under pressure and exercise sound judgment.
• While performing the duties of this job, the employee is required to use a computer. Good knowledge of PC operations and software are required as well as good typing skills.
• Thorough knowledge of the rules, regulations and practices of the Linn County Sheriff’s Office.
• Thorough skill in performing the specific work functions of the Jail.
• Ability to diffuse highly stressful/confrontational situations.
• Ability to take charge of a given situation.
• Ability to remain objective.
• Ability to listen.
• Ability to operate a motor vehicle.
• Must be willing to participate in a minimum of 20 hours of in-service training each year.
• Legal rights and obligations of Jail inmates

COMPETENCY:
To perform the job successfully, an individual must demonstrate the following competencies;
• Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
• Project Management – Develops project plans; Coordinates projects: Communicates changes and
progress; Complete projects on time and budget.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Change Management – Develops workable implementation plans; Communicates changes effectively; Monitors transition and evaluated results.
• Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen – Understands business implications of decisions.
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
• Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
• Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Sets goals and
objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase
productivity; Works quickly.
• Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality – Is consistently at work and on time.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
• Initiative – Seeks increased responsibilities; Takes independent action.
Experience, Education or other requirements: A high school diploma or GED is required. All applicants must be a U.S. citizen, 18 years or older, at the time of appointment and have the ability to pass a work-related physical proficiency/agility test, a medical/physical examination, and a background investigation. Applicants must not have been convicted of a felony, must not have been dishonorably discharged from any branch of the U.S. armed forces or a background that would be disrespectful to the profession of law enforcement or the citizens of Linn County Kansas. This position requires a valid Kansas Driver’s License. Experience in jailing or correction work is preferred but not required. Current first aid and cardio-pulmonary resuscitation (CPR) certification (American Red Cross or equivalent) must be acquired prior to completion of initial training and must also be maintained as a condition of employment. Certification to wear and maintain respirators and protective masks and related personal protective equipment and department approved and issued defensive weapons is required of all positions. Employees must successfully complete a ninety-day probationary training and assessment period from the date of employment.
Personal Relations: Incumbent works daily with subordinates, sworn and non-sworn, and supervisory officers in order to fulfill job responsibilities and department objectives. Also may interact on a daily basis with other city agencies, outside law enforcement agencies and the general public. Incumbent exchanges routine information daily through one-on-one contact, by telephone, radio and by correspondence.
Daily contact with the general public, co-workers and supervisory personnel is expected.
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee may have a high risk of exposure to blood borne pathogens. Hepatitis B vaccine, personal protective training and equipment will be provided. Employee is sometimes exposed to outside weather conditions, extreme cold, extreme heat. Conditions or situations exist in which there is the possibility of danger to life, health, or bodily injury to self and/or others. The noise level in the work environment is usually moderate. This position contains an element of risk to personal safety.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; use hands and arms to reach, push, or pull; climb; talk and hear.
• The employee is occasionally required to sit and stoop, kneel, crouch, or crawl.
• The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds.
• The employee must be able to lift, pull, bend, or physically restrain a combative or injured suspect weighing 165 lbs.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Reasonable accommodations may be made in order to perform the essential functions. This job description describes a general category of jobs. In order to meet the needs of the Linn County Sheriff’s Office, employees may be assigned other duties, in addition to or in lieu of those described above, and any duties are subject to change at any time.

Applications will be accepted until the position is filled. Please submit your application online or to the Clerk’s Office, 315 Main, Mound City, KS 66056. To Include a Resume—Please submit it with your application to the Clerk’s Office.

Communications Officer

POSITION SUMMARY:

Under the supervision of the Communications Supervisor, the Communications Officer is a non-exempt position under the FLSA. The Communications Officer performs daily assignments within the Communications center located at the Linn County Sheriff’s Office. This position will perform all essential functions as discussed below. This positions workplace is primarily at the Communications Center located in Mound City, Kansas.

ESSENTIAL FUNCTIONS:

Processes law enforcement, medical and fire 911 emergency notifications; inquiries and determines location and nature of emergency assistance requests; determines and sends proper responses based on location, unit status, and type of incident; obtains and provides specific information for responders to allow for immediate intervention upon arrival and to protect the safety of responders and the public.

Tracks unit location and availability continuously; facilitates disbursement of county emergency resources; anticipates additional resource needs by staging uncommitted units for depleted area coverage and/or response to working incidents; provides accurate documentation of call activity; maintains support resource files which indicate current street closings, hydrants unavailable, equipment resource lists, premise information files, and other pertinent information; observes and tests on-line and backup equipment and systems continuously.

Articulates, promotes and supports the Mission, Vision and Values of the Sheriff’s Office and County of Linn; provides answers and solutions for non-emergency requests for information and services; reviews and trains to maintain current levels of operations knowledge, stays abreast of continuous system changes, enhances knowledge, and learns new skills; provides input to enhance and improve department services to our customers and the public.

Answers requests and completes connections; uses knowledge of call information and judgment skills proactively. Provides early weather warning information through activation of county alert sirens, radios and pagers with accompanying alert information; provides command and control of responders until arrival on event scenes; deviates from guidelines and protocols to ensure proper outcomes of events.

PHYSICAL REQUIREMENTS:              

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Weather essential position. Working twelve (12) hour shifts and on-call/standby work is required. Successful completion of the post-offer drug testing is required. All County employees may be called upon to assist other departments in a declared emergency situation.

Must be able to pass background & Finger Print Check

Applications will be accepted until the position is filled. Please submit your application online or to the Clerk’s Office, 315 Main, Mound City, KS 66056. To Include a Resume—Please submit it with your application to the Clerk’s Office.